Booking hotel rooms for a group of guests can be a simple process if you follow these step by step instructions:

Determine group size and requirements:

Count the number of guests in your group and find out their room preferences (e.g. singles, doubles (twin or double beds), suites, etc.). Check if there are anyspecial requirements such as meeting room, restaurant, swimming pool, attractions nearby.

Set a budget:

Make a budget for your stay, taking into account the number of nights and any additional costs.

Choose a hotel in the city of Belarus where you are going to travel:

Find hotels that can accommodate your group size and meet your requirements. Compare prices, locations and amenities to find what works best for your group. Contact us by phone or email for availability and group booking options. Provide all required information, including group size, check-in and check-out dates, and any special requests.

Group rate negotiation:

Many hotels have special rates for groups.

Get a written contract:

After agreeing on terms and rates, request a written agreement or confirmation outlining all details of the booking, including total cost, deposit requirements, and cancellation policy.

Make a deposit:

If the hotel requires a deposit to secure your booking, arrange payment as instructed. Please make sure you understand the refund and cancellation policy in case of any changes to your booking.

Gather information about guests:

Gather relevant information from each guest, such as their full name, contact details, and specific preferences for the rooms they can book.

Send information about the guests to the booking company or hotel:

Provide the company or hotel with a complete list of guests and their room preferences, preferably well in advance of the arrival date.

Confirm booking details:

Before your arrival date, check your hotel booking information again to avoid possible problems.

Arrival plan:

Contact the company to arrange a smooth check-in process, especially if guests arrive at different times.

Checking the clearance process:

Review the check-out procedures and make sure all guests are aware of them to avoid misunderstandings during check-out. By following these steps, you will be able to effectively book hotel rooms for your group of guests and ensure a pleasant and comfortable stay for everyone. Remember to communicate openly with partners and provide all the necessary information to make the process smooth and enjoyable.

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